Barcode guide

How to Create Barcode Labels from Excel or CSV Online

For teams turning order IDs, asset IDs, bin locations or internal product codes into printable barcode labels.

Direct answer

Put one barcode value per row in Excel or CSV, import or paste the column into a batch generator, choose Code 128 for most internal IDs, check the preview, then export PNG, SVG, ZIP or print-ready files.

Open batch Code 128 generatorBatch generatorSave a label template

Check these items before importing Excel

Item
Recommended setup
Why it matters
Barcode column
One barcode value per row in a dedicated column
Keeps names, notes and prices out of the encoded data
Format
Use Code 128 for order, asset and location IDs
It handles mixed letters and digits reliably
Blank or duplicate rows
Remove blanks and confirm duplicates
Avoids invalid labels and operational confusion
Export format
Use PNG/ZIP for printing and SVG for design tools
Keeps the output clean for printers, designers or operations teams

Recommended workflow

1

Prepare the Excel column

Keep one barcode value per row and avoid mixing descriptions or notes into the barcode column.

2

Import or paste the data

Paste a small column directly or import Excel/CSV when the list is longer.

3

Choose the barcode format

Use Code 128 when unsure. Switch only for specific standards such as EAN-13, ISBN or ITF-14.

4

Check preview and size

Scan a few sample labels before printing the whole batch.

5

Export the label set

Export PNG or SVG files, or download a ZIP package when you need to hand off the full batch.

Common mistakes

Importing the whole sheet instead of the code column.
Leaving hidden spaces or line breaks in barcode values.
Making the barcode too narrow for the printer resolution.
Using Code 128 for regulated retail product barcodes that require GS1-compliant numbers.

FAQ

Which format should I use for Excel barcode generation?

Use Code 128 for most internal IDs such as orders, assets and warehouse locations. Use EAN-13, UPC or ISBN only when the code follows those standards.

Can I put long text in a barcode from Excel?

For one-dimensional barcodes, keep the encoded value short and structured. Use QR Code for URLs, long descriptions or multilingual text.

Should I export PNG, SVG or ZIP?

PNG is convenient for quick printing, SVG is best for design tools and ZIP is the easiest way to download a full batch at once.